Electronic Document Management

Document4000 is a fully comprehensive, yet inexpensive document management solution for the administration of all documents associated with assets, inventory items, leases and capital projects. Designed so as to enable users to quickly build an accurate, centralised directory of electronic records, Document4000 integrates seamlessly with RAM’s range of fixed asset modules to ensure that all associated and relevant information is stored against the appropriate record or record-type for ease of access and speedy retrieval.

Documents such as contracts, licenses, spreadsheets, photographs, quotes, drawings and indeed, almost any form of electronic file, may be associated with the main record in order that informed decisions regarding that item can be made. Furthermore, historical quotes, orders and invoices may be viewed in their original form for the purpose of verification.

Features and Benefits:

• Builds a comprehensive directory of scanned documents.
• All types of files, including word processed documents, spreadsheets, drawings and photographs can be associated with assets in the register.
• Provides instant access to comprehensive historical asset details.
• Provides user-defined analysis codes and description lines for storing additional information.
• Transparent document trail to facilitate reporting.
• Enables users to view historical quotes, orders and invoices in their original form.
• Significantly reduces auditing costs due to the speed and ease with which auditors are able to locate associated assets.
• Ensures information is always current by enabling any additions/changes to documents to occur in real time.
• Allows multiple users to access documents simultaneously, removing the need for many paper copies.

The Document Trail

With a single screen for viewing, maintaining and updating records, Document4000 boasts a transparent document trail which serves to assist in reporting procedures. It allows extensive historical information to be stored and thus facilitates the archiving of paper records, creating in turn a well-organised file structure.

Document4000 is the perfect supplement to your fixed asset management suite, providing instant access to related articles for speedy and well-informed decision-making and rivalling even the most extensive of paper-based filing systems.

Real Asset Management strives to maintain its high standards within the software industry and has received the following accreditations: