Marjory Kinnon School Expels Spreadsheets

Real Asset Management provides specialist school with fixed asset accounting solution

Marjory Kinnon School, a specialist school for children with moderate to complex learning difficulties and children with autism, has selected Series4000, a suite of fixed asset software modules, from Real Asset Management (RAM) in a deal valued at in excess of £5000. The Series4000 software will allow the school to overhaul its inventory system and end spreadsheet-based asset management.  

Alan Robertson, Headmaster at Marjory Kinnon School, commented, “We have a diverse range of assets, and were finding more and more that spreadsheets were an outdated way of managing them.  The problem with spreadsheets is that no matter how many processes are put in place, everyone has a slightly different way of doing things and consequently, inaccuracies occur.”

Until now, the school had been using a paper-based system to account for all its assets, which were recorded using spreadsheets with hard copies of all data printed out and filed. This system of manual maintenance proved to be too time consuming and incredibly difficult to keep up-to-date and accurate.

Inventory4000, part of the Series4000 suite, provides Marjory Kinnon School with a far simpler and much more accurate way of managing its assets. The software includes the facility to store detailed information about stock and inventory items along with recording transfer and disposal events, technical inspections and maintenance plans both in the past and future. User defined analysis codes and multiple description lines enable extensive, detailed information to be saved against each record.  Configurable data fields and monetary amounts, such as purchase date, warranty expiry date, purchase cost and insurance value, allow extra information to be recorded against both inventory and stock.  The software also provides an accurate cost of ownership analysis.

Alan Robertson continued, “The online inventory and barcode readings, provided by the Track4000 module, mean that all users have access to the same data.  No-one is working from old data that someone has forgotten to update.  It was very difficult to track our assets previously using spreadsheets.”

“The software is flexible so it caters for our specific needs; we are now able to keep accurate records of all our assets with minimal input and time,” Alan Robertson concluded.

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