Five Top Tips on Maintenance Management

Sep 29 2014

Along with your employees, your assets are the most valuable part of your business. It is therefore important that they are correctly and regularly maintained.

Real Asset Management has used its extensive experience of implementing Computerised Maintenance Management Systems (CMMS), to draft you a list of maintenance top tips. A company can not only increase the operational life of its assets by managing its maintenance well but it can also reduce maintenance costs, resulting in improved efficiency across the organisation.

From our experience, here are five top tips on how best to manage your maintenance:

1. Don’t overspend on Maintenance – It’s important that you look at every aspect of an asset, from the price it was bought at, what the replacement cost would be, as well as the manufacturer’s lifespan for it. This allows you to calculate what your maintenance budget will be for each year, depending on how far forward you want to plan, and produce a report from your CMMS that details how much you need to consider spending on each asset over a set time period.

2. Carefully research your timescales for Planned Maintenance - Be clear on the planned schedules and how they should be generated. If they are too frequent or unnecessary, engineers can get tied up with planned maintenance schedules and any reactive work can lead to overloading. It is important to remember that scheduled services should not be missed. If a scheduled service appears optional, chances are it won’t be completed.

3. Go Paperless! – The ability to create, amend and share maintenance task lists via a mobile device and in real-time allows maintenance managers to prioritise the allocation of work and improve the visibility on the status of all jobs and engineers’ workloads. It also allows any tasks being managed via a mobile device to be automatically available and up to date on the central system; meaning greater visibility for the wider team. In addition, mobile capability enables engineers to react more quickly to any urgent maintenance work that may be needed.

4. Avoid information overload! - It will only be ignored. Keep descriptions of faults and types of work concise and to the point. Too much information can lead to uncertainty amongst engineers and a lack of clarity in reporting. It is also essential that you are clear on the level of detail that needs to be captured on a type of work order. Do you need to track individual item costs for all work orders? Or can some items or types of work be grouped, to save time and data entry?

5. Keep compliance top of the list – We know that clear, good, accurate and detailed asset information is at the heart of successful ISO 55000 accreditation. By efficiently inputting this type of up to date information, you can quickly collate the data required. For example, how many jobs occur each day/week or month? What is the fix time? Which skills – and subcontractors – are required to complete the job? What items were requested from stores? Was there a delay in attaining spare parts? And what are the associated costs in terms of business performance? Being able to answer these types of questions will lead to effective compliance and greater business performance.

RAM offers computerised maintenance management software (CMMS) that is ISO 55000 compliant and for more information about how we can help your organisation, please visit our solutions page, email or give our friendly team a call on +44 (0)1689 892 137.