What To Look For In A CMMS
It is imperative that a CMMS meets an organisation’s present and future needs and incorporates the necessary elements that will support its goals. Whether you require a small, basic system or a more sophisticated, functionally rich solution, below are some of the key features which a CMMS should offer, to assist you in making a confident and informed decision.
Core Features
- Easy-to-use repository of assets, locations, maintenance history, costs, materials, tools and time.
- Equipment register to hold asset description and details, costs, work history, depreciation, future scheduled work and allocated stock and tool.
- Information on employee availability, proximity and associated costs for more efficient management of workforce.
- Function to assist with work scheduling and labour resource for managing multiple work orders, parts, labour costs, dates and meter readings.
- Ability to log and manage repair work and schedule planned preventative maintenance.
- Comprehensive stock management system with automated stock level alerts.
- Purchase order and goods received functionality.
- Ability to attach documentation to work orders, equipment, stock, etc.
- Real-time mobile access to work orders, stock information, instruction/safety manuals and documentation.
- Web access to real-time help desk function for logging and status monitoring of work requests.
Management Information
- Auto email, text message, instant messenger and on-screen, pop-up alerts.
- Comprehensive standard reporting functions.
- Breakdown and fault analysis.
- Robust and configurable reporting and KPI dashboard function.
- Repair vs. Replace analysis to facilitate better business decisions.
Good Technology
- Intuitive and user-friendly.
- Efficient and ergonomic software design to allow users to move around the system quickly and easily.
- Comprehensive on-line help, user guide and training manuals.
- Ability to be installed on premise or hosted by the supplier.
- Automated notifications with status updates to relevant parties.