Building & Maintenance Services Limited (BMS)
To date, BMS' existing paper based asset tracking system has made it challenging for them to manage it's large volume of assets and maintain an audit trail for each of them.
Asset tracking software, the app includes barcode-scanning capability via a camera on a smart device and will enable BMS’ engineers to quickly and accurately log the location of, and any changes to, its assets.
RAM’s new smartphone app is set to transform the management of BMS’ asset register
Leading air conditioning provider Building & Maintenance Services Limited (BMS) has selected Real Asset Management (RAM) to help improve the accuracy and management of the company’s asset register by implementing its recently launched asset tracking mobile app.
Specialising in the industrial, commercial and leisure sectors, BMS’ engineers regularly visit 150 sites across the UK every year, maintaining anything from one, up to 900 heating and air conditioning units. To date, its existing paper based asset tracking system has made it challenging for BMS to manage such a volume of assets and maintain an audit trail for each of them. It was this need for a more auditable and digital asset register that led the organisation to RAM and its asset tracking mobile app.
Working with RAM’s existing asset tracking software, the app includes barcode-scanning capability via a camera on a smart device and will enable BMS’ engineers to quickly and accurately log the location of, and any changes to, its assets. Being able to obtain real-time updates on each asset will save the company and its engineers valuable time and will increase efficiency across the organisation.
Steve Langmaid, Service Manager at BMS commented: “Prior to deciding to go down the mobile app route, our engineers would download a spreadsheet when they were on site via Dropbox folders, accessed on their mobile device. They would then check if the asset was correct against the information held on the spreadsheet. It was a highly time-consuming and manual process, which also gave us very limited real-time visibility of what was taking place.
“Now, all the engineers will have to do is scan the barcode on the asset and complete a simple series of questions embedded within the system to confirm that they have checked a piece of equipment and that the information is correct and matches the asset.
The app will help BMS to reduce the potential of human error taking place when tracking assets across various locations, as well as ensuring the engineers can upload the information quickly and efficiently from any location, ultimately improving the company’s productivity and efficiency as well as providing management control over workforce planning.
“The majority of our workforce is field-based and the advantage of RAM’s mobile solution over the other providers that we spoke to is its compatibility with both tablet and mobile phone devices, continued Langmaid. “One of the main benefits for us is the ability to easily trace what work has been and is due to be done. And in addition, we will have a complete audit trail for every asset.”
BMS is due to go live with the app next month and is looking forward to getting the new processes up and running. Langmaid concluded, “RAM has been extremely helpful and flexible to our needs to far. We look forward to getting the system fully implemented and making the move to a fully digital asset register.”