Grand designs: is your house in order for FRS 102?

Grand designs: is your house in order for FRS 102?

The imminent introduction of new financial reporting standards is likely to have a major impact on the housing sector. Managing the transition from SORP 2010 towards the inclusion of the international standards of FRS 102 will not be without its challenges. However, as has been the case with previous shifts in accounting requirements, the process does not need to be a daunting one.

To progress, housing associations need to be fully cognisant of the new legislation, identify its likely implications at the local level and establish whether their financial systems are able to support the demands of the new era. For most housing associations, the full implementation of FRS 102 may not require a grand redesign. But for everyone, being ready for the new regulations will dictate the need for a proactive and comprehensive programme of preparation. And that should really begin now. Is your house in order for FRS 102?

What is FRS 102?

FRS 102, which is expected to officially come into force in 2015, is based on the international financial reporting standards for SMEs but has been amended for the UK market. It will change the way accounts are currently prepared under UK GAAP and prompt an overhaul of the format of financial statements and the disclosures required. Moreover, it will change the recognition criteria for various assets and liabilities which in turn will impact how some items are measured. And it will have implications for the treatment of certain gains and losses compared with current methodology.

Policy and process

International Financial Reporting Standards (IFRS) have already been adopted across various divisions of the public sector – but its introduction into the housing sector continues to be the subject of much discussion. The Financial Reporting Council (FRC) has concluded that the majority of housing associations will be mandated to implement IFRS Tier 2 – and published the principles of this tier in FRS 102 in March this year. Interpretation of FRS 102 for the housing sector will be supported by a new SORP (Statement of Recommended Practice) which aims to provide sector-specific guidance around issues such as social housing and the treatment of grants and pensions. The SORP is currently being reviewed by the SORP working party and an update will be published by the National Housing Federation in March 2014.

The timetable for change, however, already outlines with wide expectation that the transition will officially start in FY2014/15 when housing associations will be expected to complete a 'comparative' year. This will comprise a comparison between the current SORP and FRS 102 – requiring associations to run both methods in parallel. From FY2015/16, organisations will be expected to adopt FRS 102 as a stand-alone process in anticipation of the first year of full reporting. As a consequence, the most proactive housing associations are currently focused on making sure they are prepared for the transition and ready to do their comparison.

Impact on housing

The new regulations will have a marked impact on the housing sector – not least in the important area of grants. The vast majority of social housing is, of course, underpinned by grant and in some cases local authorities and housing associations have grant funding in excess of 100 per cent of unit value. FRS 102 aims to reduce the balance sheet to a point where it only shows the true value of its properties, with the grant slowly released over time.

Under the new guidelines, grants will be treated in one of two ways. Primarily, under an accrual method, grants will be classified as capital or revenue, with capital grant recognised as income over the economic life of the building and revenue grant recognised as costs. Alternatively, under the performance method grant will be taken as income when performance criteria specified in the grant conditions are met.

For many associations, the transition period is likely to raise eyebrows. Making balance sheet comparisons with prior years will most likely show significantly less grant and substantially higher asset values – and this could appear concerning for smaller housing associations. In Scotland, where many associations are heavily grant-funded, the comparative reports could make stark readings. This, however, is not likely to happen overnight as the release of a grant will take a number of years and in the short term, the variance between 2014 and 2016 will not be huge.

FRS 102 will also create complexities in the reporting of financial instruments, pensions, leases and property classification. For example, with leasing standards set to change, associations will need to classify current leases as either finance leases or operating leases, depending on who owns the risk and reward. Likewise, housing property will become classified as plant property and equipment if used for social purposes or investment property if otherwise. In the latter case, properties will need to be recognised at fair value at each reporting date, once again increasing the likelihood of fluctuation through the I&E. Moreover, FRS 102 now gives associations the opportunity to account at valuation as an accounting policy.

How to proceed

Despite the imminent changes, housing associations should not become daunted by the prospect of FRS 102. The transition period will give organisations time to adjust to the new way of working and allow alarming fluctuations in comparative balance sheets to be set in a proper long-term perspective.

There are things that associations can be doing now to make sure their processes are fit for purpose when the changes arrive. Organisations can prepare the ground by ensuring their accounting systems are flexible in how they handle data. They will need to be agile enough to allow them to treat the accrual of grants differently – enabling them to be released over longer periods of time.

In addition, systems need to provide clear visibility of reporting – enabling them to understand the impact of releasing grants over specific time periods quickly and easily. The ability to view the implications of aspects such as depreciation will significantly improve their ability to manage the business from a financial perspective.

Associations that are currently reliant on spreadsheets or rigid in-house systems may not be able to handle these requirements as easily or effectively. Spreadsheets generally provide insufficient reporting or audit capability. Similarly, in-house systems are often inflexible and give organisations no ability to model or reclassify assets as things change.

The alternative is to take the specialist route. By partnering with trusted providers of asset accounting solutions – with dedicated experience of working with the housing sector – associations can benefit from significant productivity and efficiency gains. A specialist partner will not only be able to deliver practical tools that can help save time and provide immediate visibility of real-time accounting implications, but they will also be able to play an important role as a strategic advisor with sector-specific knowledge and experience. Moreover, they will be able to provide unique access to an established user community of peers.

Managing the transition to FRS 102 – and crucially maintaining effective reporting standards beyond it – will require much more than smart technology. It will require identifying and collaborating with a strategic partner that can offer guidance and advice based on long-standing experience of best practice – as well as familiarity with the common pitfalls of making the transition towards new accounting methods.

For the housing sector, the move to FRS 102 will not require a grand design. But with the right support, organisations can proactively – and easily – ensure that their house is in order.